Privacy Policy

Ashihara International Karate Organisation (AIKO) – www.ashiharainternational.world

As an organisation we place great value on the protection of your personal data.  

In this Privacy Policy we want to provide clear and transparent information about how we handle personal data.

We make every effort to ensure your privacy and therefore handle personal data with care.

The AIKO complies in all cases with applicable laws and regulations, including the General Data Protection Regulation.

This implies that we at least:
  • Process your personal data in accordance with the purpose for which they were provided, these goals and type of personal data are described in this Privacy Policy;
  • Processing of your personal data is limited to only that data that is minimally required for the purposes for which they are requested;
  • Ask for your express consent if we need it for the processing of your personal data;
  • Have taken appropriate technical and organizational measures to ensure the security of your personal data;
  • not to pass on personal data to other parties, unless this is necessary for carrying out the purposes for which they were provided;
  • To be aware of your rights regarding your personal data, to point this out and to respect them.
As AIKO we are responsible for the processing of your personal data. If, after reading our Privacy Policy, or in a more general sense, you have questions about this or wish to contact us, you can do this via the contact details at the top of this document. Processing of personal data of clients Personal data of clients are processed by AIKO for the following purpose (s):
  • Administrative purposes
  • Implementing agreements, registration of grade related information and or event registration.
The basis for this personal information is
  • For the above objective (s), AIKO can request the following personal data from you:
Membership application:
  • DOJO NAME
  • FIRST NAME
  • LAST NAME
  • EMAIL
  • PHONE
  • GRADE
  • ADDRESS
  • CITY
  • STATE
  • COUNTRY
  • ZIP CODE
  • PHOTO
Dangrade application:
  • FULL NAME
  • EMAIL
  • AIKO MEMBERSHIP NR
  • GRADE
  • DOJO NAME
Dojo Application:
  • FULL NAME
  • EMAIL
  • PHONE NUMBER
  • ADDRESS
  • CITY
  • POSTAL CODE
  • COUNTRY
  • GRADE
  • DOJO NAME
Event Application:
  • FULL NAME
  • EMAIL
Your personal data will be stored by AIKO for the above mentioned processing (s) for the period:
  • During the term of the agreement and then for a minimum of 15 years.

Provision to third parties

The information that you provide to us may be provided to third parties if this is necessary for the execution of the above described purposes. For example, we use a third party for:
  • Currently we do not use a third party

We never pass on personal data to other parties with whom we have not entered into a processor agreement.

With these parties (processors), we will of course make the necessary arrangements to ensure the security of your personal data.Furthermore, we will not pass on the information provided by you to other parties, unless this is legally required and permitted. An example of this is that the police request us (personal) data in the context of an investigation. In such a case we must cooperate and are therefore obliged to provide this information.

We may also share personal data with third parties if you give us permission in writing.

Within the EU

We do not provide personal data to parties which are located outside the EU.

Minors

We only process personal data of minors (persons under 16 years of age) if written permission has been given by the parent, caregiver or legal representative.

Storage period

AIKO does not store personal data longer than necessary for the purpose for which it was provided or required by law.

Security

We have taken appropriate technical and organizational measures to protect your personal data against unlawful processing, for example we have taken the following measures;
  • All persons who can take note of your data on behalf of AIKO are obliged to maintain this confidentiality.
  • We use a username and password policy on all our systems.
  • We make back-ups of the personal data in order to be able to recover these in case of physical or technical incidents.
  • We regularly test and evaluate our measures.

Rights concerning your data

You have the right to inspect, rectify or have personal data deleted we have received from you.

You can also object to the processing of your personal data (or a part of it) by us. You also have the right to have the data provided by you transferred by us to yourself or by order of you directly to another party.

We can ask you to identify you before we can comply with the before mentioned requests. We process your personal data on the basis of an authorization given by you.

Complaints

If you have a complaint about the processing of your personal data, we ask you to contact us directly.

If we cannot clear things or solve any conflicts together with you then a formal party can be requested to intervene . You always have the right to file a complaint with the Dutch Data Protection Authority, this is the supervisory authority in the field of privacy protection.

Questions

If you have any questions or comments about our Privacy Statement please contact us! via email or use the above stated contact form.

With regards,
The AIKO Team.